Contracts Guide 5/9 — Payments and Debts on the Contract

What you will learn

• Understand the contract debt ledger: contract value, payments, remaining.
• Record a new payment with any payment method, and its effect on the bank account.
• Read the “Finance” tab and the “financial position” card.

How is the contract debt computed?

When the contract is created, the full contract value is recorded as a debt on the customer. Every payment you record is deducted from it, and the rest shows instantly in the “financial position” card: total, paid, remaining — the same debt that appears on the customer's card in the customers list.

Step 1: Record a new payment

From the contract page press “Request payment” (or the “+ Add new” button in the Finance tab). In the window set:

• Type: a payment (credit) or an extra debt (charge).
• Amount.
• Payment method: cash, bank transfer, electronic payment, or the customer's wallet. Choosing a bank reflects the movement on that bank account's balance automatically.
• Status: “paid” if you actually received it, “pending” if due later.
• Due date and an optional note.

Step 2: Watch the “Finance” tab

Open the “Finance” tab on the contract page: a table of every movement — the contract value plus each payment with its status, method, due date and who recorded it — next to the financial-position card with a settlement progress bar. Print any payment's receipt from the same table.

Common mistakes

• A bank payment without picking the account: choose the bank account so its balance moves and matches your real statement.
• “Paid” status for money not received: use “pending” for dues — the payment status is what reports and accounting rely on.
• Recording contract payments elsewhere: always record them from the contract page so they appear in its ledger and settle its debt.